- Be flexible with dates- some venues have need dates and are willing to be more generous on those dates
- Overnight accommodates- keep in mind potential special group rates
- Shop around- Don't think you have to keep using the same venue you've always used
- Take advantage of the expert- Hotel sales managers are very experienced/ skilled in event planning and can be used as a resource (planning assistance), trusted advisor, limiting your need for paid vendors
- Objective of the meeting- Have a clear plan of what you desire to accomplish not getting too "carried away"
- Transportation- Choose a venue with complimentary shuttle service. A hotel may save you time and money having free shuttle service to and from the airport and local attractions
- Venue amenities- have the event in a hotel, with a restaurant and overnight accommodations, right onsite will save time and money as well as offer convenience.
- Utilize your venue contact as a referral source- Hotels have connections with many vendors and are knowledgeable about the ones offering most economical costs
